Village Clerk & Deputy Clerk

The Village Clerk serves as the link between City Council and citizens as well as between the City Manager and city employees.

The office of City Clerk for the Village of Harristown provides clerical, record keeping and administrative functions to the City Council and the City Manager.  In addition, this individual performs many tasks that assist in guiding and managing the operation of local government policy and law.  Below are just a few of the responsibilities of the Village of Harristown City Clerk.

  • Grants parade permits
  • Grants street closures
  • Manages requests to speak to Council
  • Collects information and prepares Council agendas and other information for Council
  • Collects, organizes, and maintains records
  • Records and submits City Council meeting minutes

 

 

The Village of Harristown Secretary performs many duties vital to the daily operations of City Hall.  Listed below you will find many of the duties performed.

  • Record and edit the minutes of meetings and distribute to appropriate officials or staff members.
  • Respond to requests for information from the public, other municipalities, state officials, or state and federal legislative offices.
  • Perform general office duties, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments.
  • Issue public notification of all official activities or meetings.
  • Collaborate with other staff to assist in the development and implementation of goals, objectives, policies, or priorities.
  • Plan and direct the maintenance, filing, safekeeping, and computerization of all municipal documents.
  • Prepare meeting agendas or packets of related information.
  • Perform budgeting duties, such as assisting in budget preparation, expenditure review, or budget administration.
  • Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed.
  • Maintain fiscal records and accounts.
  • Serve as a notary of the public.
  • Maintain and update documents, such as municipal codes or city charters.
  • Issue various permits and licenses, such as marriage, fishing, hunting, or dog licenses, and collect appropriate fees.
  • Prepare reports on civic needs.
  • Provide assistance with events, such as police department auctions of abandoned automobiles.

Contact Info

Penny Allen
Village Clerk

Stephanie Netterville
Deputy Village Clerk